INFORMATION ON PERSONAL DATA PROCESSING AND YOUR RIGHTS IN CONNECTION THEREWITH
We assure you that the personal data provided to us is safe with us. We would like to inform you that according to Article 3, paragraph 3 of the Act on attorneys-at -law, an attorney-at-law is obliged to keep secret everything that he learns in connection with providing legal assistance.
1. Who is the controller of your personal data?
The administrator is K&S Kancelaria Radców Prawnych Kardasz Staszak spółka partnerska with registered office in Gdańsk, Tax Identification Number (NIP): 5842736649, Regon Number: 222122659. Our contact details: ul. Stanisława Staszica 6/6, 80-262 Gdańsk, e-mail address: firstname.lastname@example.org, telephone number: 58 309 29 69. We would like to inform you that you can contact us by e-mail, traditional mail and telephone.
2. What personal data will we process and for what purpose?
We will process the personal data in question primarily for the purposes of:
a. performing the contract between Us and you or to take steps prior to entering into such a contract, contacting you or persons representing you in connection with the provision of legal assistance and the performance of the contract with you, providing legal advice, drawing up opinions, drafting legal documents, representing you before third parties or authorities in commissioned proceedings, including court and out-of-court disputes. The legal basis for the processing of personal data for this purpose is Article 6(1)(b) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (hereinafter RODO).
b. to comply with our legal obligations, i.e. issuing and storing VAT Invoices, maintaining accounting and tax records, drafting relevant pleadings in proceedings pending with your participation in which the provision of personal data results from procedural regulations. The legal basis for the processing is Article 6(1)(c) RODO.
c. for us to assert and defend against claims, to conduct possible complaint proceedings, to inform you about the scope of our services, to prevent fraud and money laundering, to ensure network and information security. The legal basis for the processing of the aforementioned personal data for the aforementioned purpose is Article 6(1)(f) RODO.
d. in particularly justified cases, we may process your personal data revealing your racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person or data concerning health, sexuality or sexual orientation for the purpose of: fulfilment of obligations and exercise of specific rights in the field of labour law, social security and social protection insofar as authorised by Union law or Member State law, or by a collective agreement under Member State law providing for adequate safeguards for the fundamental rights and interests of the data subject (basis Art. 9(1)(b) RODO; to protect your vital interests or those of another natural person and the data subject is physically or legally incapable of giving consent (basis Article 9(1)(c) RODO), necessary to establish, assert or defend your claims (basis Article 9(1)(f) RODO).
e. in the case of data relating to video surveillance recordings (image), which are located in two rooms of the Secretariat of the Administrator’s registered office – to ensure the safety of persons or the protection of property, i.e. to carry out specific surveillance of the area of the Secretariat of the Administrator’s registered office in the form of technical means enabling image recording (monitoring) – the legitimate interest of the Administrator is to ensure the safety of persons and the protection of property. Legal basis for processing Article 6(1)(f) RODO.
3. Are you obliged to provide us with your personal data?
The provision of your personal data is voluntary, but necessary in order to conclude a contract with us or in order for us to take action, at your request, prior to concluding a contract, e.g. for the preparation of its content, issuing a VAT invoice, representation in court, etc. If you do not provide us with a contact number or e-mail address and the details of a contact person on your part, this may affect our inability to contact you in order to fulfil our contractual obligations and to protect your rights. We only collect data from you which is necessary for the fulfilment of the contract.
4. To whom may we pass your personal data?
We may forward your personal data to entities processing them on our behalf, e.g. to our subcontractors (e.g. accountants, associates), postal operators, IT, server and e-mail service providers, our employees dealing with your affairs, as well as to courts, prosecutors and other authorities. We may also pass on data – in the course of business – to your opponents, if this is necessary for the proper performance of the contract between us and you.
5. What rights do you have in relation to the personal data provided to us?
You have the right to:
- request access to the personal data being processed, rectification, erasure, restriction of processing or to object to the processing of your personal data, as well as to the portability of your personal data.
- where processing is carried out on the basis of Article 6(1)(a) or Article 9(2)(a) (explicit consent), information on the right to withdraw consent at any time without affecting the lawfulness of the processing carried out on the basis of consent before its withdrawal.
- to lodge a complaint against Our processing of your personal data with the relevant supervisory authority.
6. your right to object
You have the right to object at any time – on grounds relating to your particular situation – to our processing of personal data concerning you where such data is processed on the basis of Article 6(1)(e) or (f) RODO, including profiling on the basis of these provisions. In the case of personal data obtained by a legal adviser in connection with the provision of legal assistance, the above does not apply. You may also object if your personal data is processed for the purposes of direct marketing, including profiling, to the extent that the processing is related to such direct marketing. You can exercise this right by sending an appropriate objection to Our registered office address or e-mail address.
7. How long will we process your personal data?
Surveillance image recordings are processed by the Administrator for a period not exceeding 3 months from the date of image recording.
Your personal data will be processed by Us for the duration of the contract concluded with Us and after termination of the contract in order to fulfil the legal obligations incumbent upon Us. After the termination of the contract, your personal data will be stored until the expiry of the limitation period for claims or until the obligation to store personal data resulting from applicable laws, among others, the obligation to store accounting and financial documents, has expired.